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Personal Retreat Application Form

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  • Please Note: Before booking a Personal Retreat, you need to have completed at least 2 weeks teacher-led, Insight (Vipassana) or Zen meditation retreat in silence (either as two separate weeks or one continuous retreat of 14 days), not necessarily at Gaia House.

    All Personal Retreat Application forms will be submitted to a Gaia House teacher for approval. Applications from people who do not have sufficient previous experience will be refused. If you have any questions before you apply, please call Reception: +44 (0)1626 333613

    You can use the Personal Retreat Cost Calculator to calculate the cost of your proposed retreat.


  • Contact Details

  • Your Personal Information

    The information you disclose in relation to your booking is used specifically in relation to the retreat you are applying for. This form is kept in both electronic and paper formats up to and throughout your stay. Your information is encrypted whilst being transferred from the website to our systems. The information is used by teachers and other members of staff, as required as part of their duties. Once your retreat has been completed your electronic form will be deleted and your paper form shredded. Your application will also be deleted if your application is declined or subsequently cancelled. A record of your retreat dates will be held on our database.

    If you do not interact with us for a period of five years, we will automatically make your record inactive on our database (suppress your details). You have the right to be removed from our system completely at your request. However, if you have made a booking within the last 12 months we are required to retain your details for two years for administrative purposes. Complete removal of information will result in the loss of all historic retreat data. For further information please read the Privacy Statement on our website.

  • Booking Details

  • Requested Retreat Dates
  • (the day you arrive)
  • (the day you leave)
  • Booking and Cancellation Conditions

    Payment and Deposits:

    • Retreats up to and including 3 nights: Please pay in full at the time of booking.
    • Retreats of 4 nights or more: A non-refundable, non-transferable deposit of £100 will secure your place. Please pay the balance at least one month before the start date.
    • If you have paid a deposit, an email will be sent to you to remind you to pay the outstanding balance.
    • If you have not paid in full, one month before the start of your retreat, your place may be cancelled (with the loss of your deposit), and offered to someone on the waiting list.

    Cancellation and Refunds:

    • If you cancel more than 1 month before the start date of the retreat, the cancellation fee will be £100.
    • Please note that the Sponsor rate includes a non-refundable donation and is refunded at the Standard rate.
  • If you cancel less than 1 month but more than 2 weeks before the start date, the cancellation fee will be £100 or half the cost of your retreat, whichever is greater.
  • Extra nights cancelled more than 1 month before your arrival date will be refunded, less a £20 admin fee.
  • Extra nights cancelled less than 1 month in advance will be charged in full.
  • If you cancel less than 2 weeks before the start date, the cancellation fee will be the full amount paid.

Cancellation fees (less administration costs) are placed in the Financial Assistance and Bursaries Fund (FAB Fund).

Booking conditions may be subject to alteration. See: Booking and Cancellation.